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Sample café week
3 open shifts on this schedule
Auto-fill
Mon
Shift lead
06:00–14:00
Mia
Barista
06:30–12:30
Leo
Kitchen
07:00–15:00
Priya
Tue
Shift lead
06:00–14:00
Mia
Barista
06:30–12:30
Open shift
Wed
Floor
08:00–13:00
Tom
Thu
Barista
06:30–12:30
Leo
Fri
Kitchen
07:00–15:00
Priya
Sat
Barista
07:00–13:00
Open shift
Floor
08:00–14:00
Open shift
Sun
Shift lead
07:00–14:00
Mia
What gets in the way of a good schedule
The 7am rush needs your best baristas
Tag who can run the machine and Rosterly checks every morning shift has a trained barista before you publish.
Casual staff with changing availability
Students and part-timers mark when they can’t work, so you build around real availability instead of a pile of messages.
Swaps lost in the group chat
Staff ask to release a shift in the app. They stay rostered until you approve cover, so the café is never short by surprise.
Built for how cafés and coffee shops work
Copy last week
Café weeks repeat: the same opening crew, the same weekend peak. Copy last week, change the two shifts that moved and publish before close.
Plan by location
Week grid and list views on any screen
Auto-fill open shifts
Fill every open shift in one step. Rosterly picks people who are free, have the shift’s skill and stay under the weekly hour limit you choose, least-booked first.
Stays within your weekly hour limit
Skips unavailable and on-leave staff
Skill checks
Tag people with skills and shifts with what they need. Rosterly checks before anyone is assigned, so the right person is always on.
Checked at assignment
Shown on every shift card
Shift release and cover
Staff ask to release a shift and others offer to cover. The original person stays rostered until a manager approves, so no shift is left empty by accident.
Requests in one place, not a group chat
Everyone affected hears about the decision
One-tap time clock
Staff clock in and out from their phone. Every shift has a live timer, and times come from the server so clocks cannot drift.
Server time
Breaks started and ended in the app
Labor cost estimate
See the base wage estimate for the week while you build it, so a quiet Tuesday doesn’t carry a weekend-sized schedule. Penalty rates and overtime stay with your payroll provider.
Rates visible to managers only
Per location and currency
Your first schedule in three steps
01
Add your café and its opening hours. It takes about a minute.
02
Invite your baristas, floor and kitchen staff by email. They join with a one-time code.
03
Copy a typical week, let auto-fill cover the gaps and publish. Everyone is notified.
Priced per workspace, not per person
Hiring another casual shouldn’t raise your software bill. Put in your own numbers to see what your schedule costs today.
Staff on your team
Hours a week you spend on the schedule
Your hourly cost as a manager
$
Per-person price you pay today (optional)
$
Rosterly for 16 staff
Team: A$59 a month, flat
Up to 25 staff, every feature, staff never pay.
Your time on the schedule today: about $390 a month.
Your figures stay in your browser. Rosterly prices are in Australian dollars, including GST.
Rosterly vs a spreadsheet and a group chat
Swaps and cover
Requested and approved in the app
Messages that get missed
Right skills on
Checked before anyone is assigned
Checked by memory
Hours
Clocked on server time, breaks excluded
Typed up from paper
Payroll
Approved hours as a CSV
Copied by hand
Rosterly doesn’t connect to your POS or take orders, and it doesn’t calculate penalty rates or overtime. It handles the schedule, time clock, leave and team updates.
Questions, answered.
Next week’s schedule, done before close.
Set up your workplace in about a minute. 14-day free trial, no card needed.